Dates to remember


Scientific Programme
Registrations open November 1st 2018
Abstract submission begins January 1st 2019
Deadline for Early Registration June 30th 2019
Abstract submission deadline extended June  17th 2019

Official Language

The Meeting official language is English.

Visa and Letter of Invitation

If you need a visa to attend the EORTC CLTF 2019 Meeting, please apply as soon as possible. All delegates requiring an invitation letter for visa application purposes may request it during the online registration. Letters of invitation will not be issued without receiving the registration and payment of the required registration fees. Please note that the organizers will not be able to contact or intervene with any embassy or consulate office on behalf of a delegate. Should your visa application be declined, you can send a request for a full refund of the registration fees to the EORTC CLTF 2019 Meeting Registration Secretariat by e-mail at [email protected] before 31st May 2019. A scanned copy of the visa decline letter should be attached to your request. For requests received as from 31st May 2019, the cancellation policy for general meeting registrations will apply.

Banking Facilities and ATMs

Banks in Athens are generally open from Monday to Friday, from 08:00 to 14:30.

If you require additional information, please ask at the registration desk staff. They will be able to direct you to the closest bank.

There are cash machines (ATMs) nearby. The closest one is 2 minutes walking distance from the meeting venue.

For further information, please contact the registration desk. 

Admission badges

Participants will receive their badges onsite at the registration desk.

The meeting badge should be worn by all participants at all times during the meeting to ensure access to the relevant areas. This includes the scientific sessions, the coffee-breaks and lunches, the exhibit area and other areas of the meeting venue as well as the social activities.

Only participants wearing their meeting badge will be admitted to the scientific sessions, to the exhibition and to the social events and catering.

Cancellation of the Meeting

The EORTC CLTF 2019 Meeting Organization rerves the right to cancel the meeting, shift venue, or change dates without notice, in case of "force majeure". Neither EORTC CLTF 2019 Meeting nor the PCOs shall be liable for any damage claims (including without limitation, war, strikes, floods, governmental restrictions, power, telecommunications or internet failures, or malicious damage).

Insurance, Liability

All participants are reminded that the EORTC CLTF 2019 Meeting Organization (EORTC CLTF, PCOs and Meeting Venue) are not liable for any losses, accidents or damage to persons or private property. Participants and accompanying persons are strongly advised to make their own arrangements in respect to health, personal and travel insurance in their country of origin. Participation in all excursions, tours etc. is at personal risk.

In case of emergency

You can use the following numbers:

Police 100

First Aid 166

Fire Department 199 

Internet access / Wi-fi

Wireless internet is available in all areas at the conference venue during the conference time.

Mobile Phones

All participants are asked to switch mobile phones off or to silent mode during the scientific sessions.


Smoking is not permitted in closed public areas, including the conference venue and the atrium, airports, hotels, restaurants, shops, or workplaces and is only allowed in specific designated/signed areas.

Video Recording

All keynote lectures will be video recorded. These will then be available free of charge for EORTC CLTF 2019 Meeting members as an E-learning program.

Dress code

The dress code for the conference, including the Welcome Reception and the Greek Night Dinner, is informal.

Time Zone

Greece is +2h GMT/UTC during standard time.


In Greece the electrical current is 220V, AC (50 Hz). Electrical sockets comply with European regulations.


Since 2002, the currency used in Greece is the euro (€). One euro is divided up into 100 cents.


While the month of September in Athens is still quite warm, the summer heat starts to cool off as the fall season approaches.
The average temperature this month is 24°C (75°F), while the average low drops to 19°C (66°F), and the average high is still a warm 28°C (82°F).

Important Dates

Registrations open:
November 1st 2018

Abstract submission begins:
January 1st 2019

Deadline for Early Registration:
June 30st 2019

Abstract submission deadline extended:
June 17th 2019


Scientific Programme

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12 Thessalonikis str., 15344 Gerakas, Athens - Greece
+30 210 60 48 260


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9 Vassili Michaelides, 3026 Limassol - Cyprus
+357 95 150 291

© EORTC CLTF 2019 "Insights in research and patient care" - 26-28 September 2019, Athens Greece