IMPORTANT ALERT:

There is an increasing number of fraudulent websites and individuals that impersonate our Meeting. We would like to alert all sponsors and delegates to be aware of companies claiming to be EORTC CLTF 2019 Meeting partners and we strongly advise you to use exclusively the official EORTC CLTF 2019 Meeting web site (www.eortccltf2019.com). VM Congresses Ltd is the official DMC of the EORTC CLTF 2019 Meeting.

VM Congresses Ltd may not be held responsible for bookings made via unofficial websites and agencies.

In our effort to better serve delegates’ and sponsors’ accommodation needs, VM Congresses LTD have already come to terms with certain hotels, offering special rates for the Meeting. Please bear in mind that September is an extremely busy month for Athens, hence availability is limited and pricing is quite high. Thus, it is mandatory that you book your stay as early as possible in order to avoid hassle and overpricing.

To assist you with that, we have compiled a fully detailed booking guide, applicable to all hotels in our comprehensive list. All booking requests will be processed on a “first come – first served” basis.

Important Notes:

  • All above mentioned rates are inclusive of breakfast and taxes.
  • An accommodation tax, to be implement after January 1, 2018, of € 4,00 per room/per night for 5* hotels and € 3,00 per room/per night for 4* hotels is not included. This tax is payable directly by clients at the hotels.
  • Check in time is 14:00 hours and check out is 12:00 hours.
  • The above mentioned rates apply solely for the dates of the Meeting (September 25-28, 2019).

          For pre-post stays, rates will be upon hotel availability. 

  • The final confirmation of the reservations will be sent after full payment has been received.
  • The accommodation bookings are being responsibly communicated, confirmed and finalized by VM Congresses LTD to the hotels. Thus, the provision of vouchers or reference numbers is not necessary and for the check-in of the guests only a demonstration of the official documentation (passport, identity card) is mandatory.

Terms of Payment for individual bookings

No reservation will be handled without the accommodation form fully completed.

All payments can be made via Bank Transfer or by Credit Card (as per booking request form), as follows:

  • A 50% deposit is required upon confirmation of the booking.
  • Balance due thirty (30) days prior to arrival.

Changes and cancellation policy for individuals

  • 50% Refund : for cancellations 31 days prior to arrival.
  • No Refund    : for cancellations made within 30 days or less prior to arrival and / or no shows.

Any change or cancellation must be sent in writing to VM Congresses Ltd by email ([email protected]). Please note that hotels will not accept any changes or cancellations directly. For no shows or last minute cancellations, full cancellation fees will apply and rooms will be released the following day at 09:00.

Group reservations

Group reservations of thee (3) rooms or more will be handled separately. In order to submit an enquiry for a group booking or for further information please contact VM Congresses Ltd by e-mail ([email protected]), providing the number of rooms needed, hotel category and preferred hotel if possible. Please note that telephone reservations will not be accepted.

Important Dates

Registrations open:
November 1st 2018

Abstract submission begins:
January 1st 2019

Deadline for Early Registration:
June 30st 2019

Abstract submission deadline:
June 7th 2019

Follow us on

Organized by

Scientific / Secretarial Support

Free Spirit

12 Thessalonikis str., 15344 Gerakas, Athens - Greece
+30 210 60 48 260
www.free-spirit.gr

 

Financial Management / Logistics

VM

9 Vassili Michaelides, 3026 Limassol - Cyprus
+357 95 150 291

© EORTC CLTF 2019 "Insights in research and patient care" - 26-28 September 2019, Athens Greece